Tech stack document example for a business
This tech stack document example shows exactly what our generator produces from a short questionnaire. The business shown, Evergreen & Oak Landscaping, is fictional, but the structure and level of detail are what you get for your own business.
A tech stack doc gives your AI the tool map most owners carry only in their head: what each system is for, who runs it, and where the systems don't talk to each other. That last part is usually the most useful.
03 — Tech Stack
| System | What it's for | Primary user | Notes |
|---|---|---|---|
| Jobber | Scheduling crews, quotes, invoicing, client records | Dana, Marcus | Does not sync cleanly with QuickBooks; completed jobs get re-entered by hand |
| QuickBooks Online | Books, payroll, job costing | Priya | Financial source of truth; depends on Jobber data being re-entered weekly |
| Google Workspace | Gmail for client email, Docs for estimates, shared crew calendar | Everyone | Quote follow-ups live in Dana's inbox with no tracking system [VERIFIED: 2026-07-12] |
| Before-and-after project photos | Sofia | Marketing only, not connected to any other system [UNVERIFIED] | |
| Google Business Profile | Reviews and most inbound calls | Dana | First touch for most new leads; not logged anywhere else until a quote goes out [UNVERIFIED] |
Source-of-truth map
- Customer / tenant data: Jobber [VERIFIED: 2026-07-12]
- Financial data: QuickBooks Online [VERIFIED: 2026-07-12]
- Operational data (work orders, requests, projects): Jobber [VERIFIED: 2026-07-12]
- Communication history: Gmail [VERIFIED: 2026-07-12]
Core processes
The recurring cross-tool processes are mapped step by step in the `processes/` folder.
Known frictions
- Jobber has the completed job, QuickBooks has the deposit — Jobber and QuickBooks do not sync the way Dana wants, so Priya re-enters every completed job into QuickBooks by hand once a week. [VERIFIED: 2026-07-12]
- Quotes live in Dana's Gmail with no system tracking them, so quotes go stale and nobody follows up until the customer calls back. [VERIFIED: 2026-07-12]
- Crew hours arrive as photos of paper timesheets texted to Marcus, then get typed into Jobber and QuickBooks separately. [VERIFIED: 2026-07-12]
- [NEEDS CLARIFICATION: does Google Business Profile activity get logged anywhere before a lead becomes a Jobber quote, or does it depend on Dana remembering the call?]
Last updated: 2026-07-12
What is a tech stack document?
A tech stack document lists every system a business runs on, who the primary user is, and what each tool is a source of truth for. Without it, an AI assumes your tools are connected when they are not, and gives advice that ignores the manual work happening between them.
The known frictions section is the part most teams have never written down: which two tools don't sync, and who bridges the gap by hand. Naming that turns a vague complaint into something an AI (or a new hire) can actually work with. Generated from a two-minute questionnaire at /start, free to start.
Questions
About this sample.
Is Evergreen & Oak a real business?
No, it is fictional. Using a made-up business lets us show a complete, unredacted document. The structure, length, and honesty markers match what the generator produces for a real business.
Why does the frictions section matter so much?
It is where most of the operational time loss actually lives. Naming the exact systems and the manual bridge between them, rather than a vague "manual reconcile," is what makes the friction something an AI can help fix.
What is the source-of-truth map for?
It tells your AI which system to trust when two tools disagree. Without it, an AI can pull a number from the wrong place and give you a confidently wrong answer.
What are the [VERIFIED] and [NEEDS CLARIFICATION] tags?
Honesty markers. Facts you confirmed get a dated [VERIFIED] tag, inferences are [UNVERIFIED], and real gaps are [NEEDS CLARIFICATION]. Your AI treats them differently, so it asks instead of guessing.
How do I get one for my business?
Answer about six questions at /start. The generator writes your tech stack doc and the rest of the knowledge base in one pass. Starting is free and takes about two minutes.
Get a Tech Stack written for you.
Answer a few questions and the generator writes yours, with your details instead of a fictional business. Free to start.